Quotations are invited from Nationally/Internationally
established manufacturers having marketing and servicing
establishment all over India including Kolkata or from their
authorized distributors/dealers for the purchase of two 40
KVA Online UPSs. The vendor should have similar or higher
rating installations in at least 5 reputed Education & Research
Institutions in Eastern Region of India. Vendor should provide
such a list along with the load details & user’s name/telephone
The bids are to be submitted in Two-Bid pattern i.e. Technical
Bid and Price Bid in two separate sealed covers distinctly
marked accordingly and both to be put inside another envelope,
which should be sealed and super-scribed with tender reference
no., due date and time of opening. Two bids i.e. Technical Bid
and Price Bid should be identical in all respect except that the
Technical Bid should have blank space at the places where prices
have been stated in the Price Bid.
The technical bids will be opened first to evaluate technical
specifications of the equipment and there after the price bids
of only the technically qualified companies will be opened.
Submission of Tender:
Quotations may be submitted to Dr. PushanMajumdar, Department
of Theoretical Physics, IACS, Jadavpur, Kolkata-700032.
Last date for submission:
of the tender is 02.00 PM on 25th April, 2012 in the office of
the Department of Theoretical Physics, Indian Association for
the Cultivation of Science, Jadavpur, Kolkata – 700032
will be held on 16th April, 2012 at 3.00PM at A. K. Raychaudhuri
Technical Bids will be opened:
on 25th April, 2012 at 03.00PM at A. K. Raychaudhuri Meeting
Hall in the presence of intending bidders or their
Evaluation of Technical Bids:
will be held on
27th April 2012 at 03.00 PM
2nd May 2012 at 02.00 PM at A. K. RaychaudhuriMeeting Hall. The bidders may send their
representatives who will be able to clarify technical aspects of
their bids, if any, required by the Technical Evaluation Team.
Please note that IACS will not provide any accommodation or
expenses to any of the bidders for attending pre-bid meeting,
opening of technical bid or for attending meeting during
technical bid evaluation.
Opening of price-bid:
The Price Bids of the bidders qualifying the technical bid will
only be opened, the date of which will be intimated to the
short-listed bidders at their email addresses. The rest of the
bids will be rejected.
If a holiday is declared on the scheduled date of opening, the
quotation will be opened on the next working day at 3.00 P.M.
Instructions & Conditions:
1. The quotation should be valid for minimum 45 days for
acceptance from the last date of submission of quotations. The
quoted rate should be inclusive of all taxes, delivery charges
etc. but exclusive of central excise duty for which
exemption to be obtained from your end against our relevant
documents issued by the Government for exemption to be forwarded
to you on demand. Nothing extra will be paid except to the
accepted rate. However, Post Warranty Comprehensive Annual
Maintenance Contract (AMC) rate should be mentioned
with this offer for the next 3 years duration in order to
provide coverage of AMC (if required) after the expiry of
at site on your cost and risk within 21 (Twenty One) days from
the date of issue of Purchase Order, failing which penalty will
be imposed @ 1% per week or part thereof but not exceeding 5% of
the order value of work. However, any further delay beyond this
limit may prompt IACS to cancel out the order forfeiting the EMD.
is likely to be cleared within 30 (thirty) days against
successful delivery, testing & trial run.
4. An Earnest Money Deposit (EMD) of Rs. 10,000/-
(Rupees ten thousand only) to be enclosed with the quotation
favouring “Indian Association for the Cultivation of
Science” through pay order/ demand draft/ banker’s cheque on
local Bank which will be released to the unsuccessful bidders on
demand after 15 days of the quotation opening and EMD for
successful bidder it will be adjusted with the security
5. i) 90% payment of the work order value will be made
against successful delivery, testing & trial run. ii) 10% of
the Purchase Order value duly adjusted with the EMD shall be
retained with IACS as Security Deposit, which will be released
after 6 (six) months on satisfactory performance of the
(Note: Security Deposit may also be given in the form of Bank
Guarantee where, 100% payment will be released against
successful supply, testing & trial run of the equipment.)
6. The UPS to be supplied should have warranty of not less
than 12 months from the date of successful trial run or 18
months from the date of successful delivery whichever is
earlier. However, the Warranty of Battery should not be less
than 2 years from the date of successful supply of the Battery.
7. The quotation should be enclosed with printed technical
literature of the product along with a list of credentials
and other relevant documents fit to be essential to establish
8. The bid must carry the signature (with their company
seal) of authorized signatory of the company/firm on each page
of this purchase enquiry document along with other documents as
asked for to be submitted with their bid.
9. The sealed Offer should contain the offer, product
details / product literature, VAT registration certificate, PAN,
Dealership /Distributorship Certificate issued by the
manufacturer, client list, warranty provision, etc. The
sealed envelop should bear the name
of the equipment, Tender no. and due date of opening on the top
of the envelop and should reach Dr. PushanMajumdar,
Department of Theoretical Physics, IACS, Jadavpur,
on or before 25.04.2012. (up to 2 p.m.).
10. Complete Purchase Enquiry Document will also be available
at www.iacs.res.in and
can be downloaded for submission. Conditional offer including
conditional rebates shall be summarily rejected. The
quoted rate shall be inclusive of all taxes i/c transportation,
loading & unloading charges up to the site at I.A.C.S., Jadvapur,
etc. complete. In case of any discrepancies, the office copy
will be referred and shall be binding to the bidders.
11. The compliance list as provided with this purchase
enquiry document must be filled in all respect and to be
submitted with the offer.
Incomplete tenders will be summarily rejected without assigning
any reasons thereof.
Tenders received after the due date will be rejected.
At any time prior to the bid due date, IACS may, for any reason,
whether at its own initiative or in response to a clarification
requested by a prospective bidder during pre-bid meeting, modify
the bidding documents. The amendment(s) will be notified on the
Institute website. Prospective bidders are advised to
occasionally visit the website for any amendment.
For any clarification regarding technical specifications etc.
please send your queries to “Dr. PushanMajumdar”
The IACS authority reserves the right to reject any or all
tenders received without assigning any reason thereof.